Our document transmission charter

As part of the opening of their file, our client has the possibility to send us documents in electronic form.

The documents sent are analysed by our team, and it is important that they reach us in the best possible order to save time and so that we can focus on our assignment.

In order to optimise the processing of their file, our client must comply with, as far as possible, the following instructions concerning the transmission of these documents.

The documents must be sent to all the people responsible for the file (partner + employee).
The transmission must be done either in a single grouped email in "zip" format (or other) or using the systems that are made available by our firm.
Documents should always be clearly titled, dated, and sorted by topic.

Our client can thus send us documents by email directly, or by directly filing their documents on a dedicated page that our team sends to them at the opening of their file.

In all cases, the documents must be filed with us in accordance with this charter and the following table:

Example of the contents of a ZIP file containing different classified folders

(obviously, all of these elements are not systematically required.)

Files	Documents to file
Employment contract	- Employment contract - Amendments - Document setting out possible objectives
Payslips	- 12 last payslips
Termination documents	In case of dismissal: : - letter of invitation to a preliminary interview - letter of dismissal In case of resignation: : - letter of resignation In case of mutually agreed termination: : - CERFA form for mutually agreed termination In case of redundancy: : - letter of dismissal - letter proposing the job security contract (CSP) End-of-contract documents: : - final settlement - Pôle Emploi certificate - certificate of employment
Medical	- Sick leave - Opinion issued by the occupational health department - Medical certificate - Medical prescription - IJSS CPAM (health insurance fund)/provident fund statements
Discrimination/harassment etc.	Any document relating to the topic (letter, email, etc.)
Documents relating to the Company	- Rules of Procedure - Collective Agreement…
Documents of the procedure (if it has already been initiated)	- Invitation to a hearing - Application/submissions by each party - Exhibits and list of exhibits
Miscellaneous	- Other documents that are difficult to classify.

The clearer and more precise the filing is, the shorter the delivery deadline!